Bad technology can be can lead to frustration, poor performance, and greater consequences to a business’s reputation.
Despite Los Angeles CPAs becoming more adept and knowledgeable about technology in the workplace, they are still making some mistakes, generally speaking.
Hardware & Software
Older, obsolete software and hardware can lead to less efficient output and can add to technical support costs. What’s worse is that often businesses will not have standardized systems and software in place. This leads to a combination of various components that are at different life cycle stages, creating incompatibilities.
CPAs and accountants can avoid these issues by standardizing their systems and upgrade every few years.
As the saying goes, you get what you pay for. Although you might be saving money in the short run, Los Angeles CPAs can lose a lot of money in the long run by utilizing cheaper technology. Businesses should do their due diligence when purchasing systems for their business.
Poor Power Protection
Power surges, spikes, or sags can have a debilitating impact that can cause problems ranging from a few hours or days to correct. These power problems can lead to shortened lifespans for computers, network components, printers, and other electronic devices.
When using a simple power strip, the business is vulnerable to problems. Businesses should utilize proper surge protection equipment from trusted sources and replace these units every few years to ensure proper upkeep.
Poor Backup Protection
Having inadequate backup technology in place can have a devastating impact for Los Angeles CPAs. Whether it’s due to a system failure or some other event, having systems go down without recent backups can result in a massive data loss.
This can be avoided by having multiple sets of backups and keeping backup data in a separate, offsite location.
Viruses, spyware, hackers, phishing emails, and data theft. These are all real risks that cripple businesses at a moment’s notice. Los Angeles CPAs should carefully protect every piece of equipment connected to their network, especially if it contains sensitive data.
Basic protection includes implementing complex passwords, installing and maintaining antivirus software and malware protection. CPA firms should annually reevaluate their security policies and procedures to make any necessary upgrades or changes.
These are five common pitfalls which can easily be avoided. With the help of either your internal IT team or an outside, experienced IT provider, your CPA firm can proactively work on any outstanding issues before it’s too late.
What other mistakes do CPAs make when it comes to technology? Let us know your thoughts in the Comments box below.
And to follow-through on the tips introduced in this short article, be sure to download your free guide, 12 Ways for CPA Firms in LA to Utilize Technology More Efficiently.